Congruity HR Privacy Policy
Effective Date: Feb 19, 2026]
Congruity HR ("Congruity," "we," "us," or "our") respects your privacy and is committed to protecting personal information. This Privacy Policy describes how Congruity HR collects, uses, shares, and safeguards personal information when you visit our public website, interact with us, or use our human resources, payroll, benefits, and related services.
This is a public-facing privacy notice intended for informational transparency. It does not replace or modify any data protection obligations set forth in written agreements between Congruity HR and its clients.
1. Who This Policy Applies To
- Visitors to the Congruity HR website
- Client representatives and prospective clients
- Employees, worksite employees, and contractors of our clients
- Job applicants
- Individuals who communicate with Congruity HR by email, phone, forms, or other channels
When Congruity HR processes personal information on behalf of a client, we do so as a service provider in accordance with our client agreements and applicable law.
2. Personal Information We Collect
- Identifiers: name, business contact details, mailing address, email address, phone number
- Employment-Related Information: job title, work location, compensation details, benefits selections, employment history
- Payroll and Benefits Information: tax-related data, direct deposit information, benefits enrollment data
- Applicant Information: resumes, applications, references, and background or screening information where permitted by law
- Online and Technical Information: IP address, browser type, device identifiers, and website usage data
- Communications: information provided when contacting or corresponding with Congruity HR
3. How We Use Personal Information
- Provide and support HR, payroll, benefits, and related services
- Communicate with clients, individuals, and applicants
- Process employment, payroll, benefits, and compliance activities
- Maintain and improve our website, systems, and services
- Protect against fraud, security incidents, and misuse
- Comply with legal, regulatory, and contractual obligations
4. How We Share Personal Information
- With service providers supporting our operations under confidentiality obligations
- With clients, as necessary to deliver HR services
- For legal and regulatory compliance
- In connection with a merger, acquisition, or sale of business assets
Congruity HR does not sell personal information or share it for cross-context behavioral advertising.
5. Data Security
We maintain administrative, technical, and physical safeguards designed to protect personal information, including access controls, encryption where appropriate, monitoring, and personnel training. No system is completely secure, but we take reasonable steps to protect data.
6. Data Retention
Personal information is retained only as long as necessary to fulfill the purposes described in this policy or as required by law or contract. When no longer needed, information is securely deleted or de-identified.
7. Your Privacy Rights
Depending on your location and relationship with Congruity HR, you may have rights to access, correct, or request deletion of your personal information, subject to legal and contractual limitations.
California Residents: Congruity HR acts as a service provider under applicable California privacy laws.
8. Cookies and Website Technologies
Our website uses cookies and similar technologies to support functionality and analyze usage. You may control cookies through your browser settings.
9. Children’s Privacy
Our website and services are not directed to children. We do not knowingly collect personal information from children except where permitted by law in an employment or benefits context.
10. Changes to This Privacy Policy
We may update this Privacy Policy periodically. The effective date above indicates the most recent revision.