​Latest HR News & Insights

Final 2020 W-4 Form Released

​The Internal Revenue Service has released a final Form W-4 for use in 2020. A significant change for the 2020 form is that it does

IRS Announces 2020 Benefit Contribution & Pension Plan Limits

​On November 6, 2019, the Internal Revenue Service (IRS) released Revenue Procedure 2019-44 announcing the following limit increases for 2020:The contribution limit for employees who

NSC Releases Position On Cannabis Impairment

On October 22, 2019, the National Safety Council (NSC) released a position/policy statement addressing cannabis impairment in safety sensitive positions and the NSC position that

White Collar Overtime Ruling

On September 24, 2019, the U.S. Department of Labor announced a final rule regarding overtime pay. The ruling updates the earnings thresholds necessary to exempt

September Congruity Q&A: Overtime & FLSA

Question:Should we include holidays, PTO, vacation, or other leave taken during the workweek in calculating overtime premium pay under FLSA rules?Answer:Because holiday, PTO, and vacation

August Congruity Q&A: I-9 Forms

Question:In the process of auditing I-9s, we found some I-9 forms containing incomplete or inaccurate information. What should we do?Answer:If information on an employee’s Form

Congruity HR Makes 2019 INC. 5000 List

North Carolina, August 14, 2019 – Inc. magazine today revealed that Congruity HR, a Professional Employer Organization (“PEO”), is No. 3969 on its annual Inc.

April Congruity Q&A: FMLA

Question:May an employer delay designating paid leave as FMLA leave or permit employees to expand their FMLA leave beyond the statutory 12-week entitlement?Answer:No. According to

2020 Inflation-Adjusted Amounts for HSAs Announced

On May 28, 2019, the Internal Revenue Service (IRS) announced (Rev. Proc. 2019-25) the 2020 inflation-adjusted amounts for health savings accounts (HSAs) as determined under

May Congruity Q&A: White Collar Exemption

Question:What determines if an employee falls within one of the white collar exemptions?Answer:Under the Fair Labor Standards Act (FLSA), to qualify for exemption, a white

March Congruity Q&A: Biometric Timekeeping Procedures

Question:What procedures should we have in place for our biometric fingerprint scanning timekeeping device?Answer:Biometric systems for authentication, security purposes, and timekeeping are increasingly being used

OSHA Reporting Requirements: Overview

Reporting RequirementsAll employers must report the following work-related incidents to the Occupational Safety andHealth Administration (OSHA): Fatalities​​​​​​ Inpatient hospitalizations of one or more employees Amputations

February Congruity Q&A: Benefit Eligibility

Question:If an employee's hours are reduced below 30 hours per week, would the employee need to stay in the health plan even if they longer

January Congruity Q&A: Wage & Hour Audit / Davis-Bacon

Question:When the Department of Labor's Wage and Hour Division (WHD) conducts an unannounced investigation to determine compliance with the Davis-Bacon Act, is the auditor permitted

Drug Testing of Unemployment Compensation Applicants

The U.S. Department of Labor (DOL) recently published a notice of proposed rule-making (NPRM, document number 2018-23952) in the Federal Register proposing that states be

December Congruity Q&A: PTO for Religious Holidays.

Question:When employers provide employees with time off from work for religious holidays, are employers also required to pay employees during this leave of absence?Answer:Federal law

November Congruity Q&A: What Information Should Be Included In An Employee File?

Question:Should an employee's background check, interview notes, and benefit information be kept separate from the personnel file?Answer:"Yes". As a best practice, background checks and interview

401(k) & IRA Limits Increase for 2019

On November 1, 2018, the Internal Revenue Service announced cost of living adjustments affecting dollar limitations for pension plans and other retirement-related items for tax

Redesigned W-4 Form Coming In 2020

The Treasury Department recently announced that the IRS will implement a redesigned W-4 form for tax year 2020, a timeline that will allow for continued

E-Verify Expands Access to DMV Records

On September 17, 2018, the Department of Homeland Security and United States Citizenship and Immigration Serviceannounced that E-Verify expanded its access to Department of Motor

September Congruity Q&A: Calculating Overtime On Hourly Employees Who Receive Non-discretionary

Question:How do we handle overtime pay calculations for hourly employees when they receive non-discretionary bonuses?Answer:A non-discretionary bonus is a bonus based on an employee meeting

IRS Permits Student Loan Repayment Benefit as Part of Employer’s 401(K)

On August 17, 2018, the federal Internal Revenue Service released a private ruling letter (Number 201833012) concluding that an employer may amend its 401(k) plan

Are We Required to Provide Handbooks In Spanish?

Question:If we have a substantial number of Latino employees, are we required to provide our employee handbook in Spanish?Answer:While providing an employee handbook in additional

Marijuana Use In the Workplace.

Question:Can we maintain a zero-tolerance marijuana use policy in our workplace if medical marijuana use is legal in the state?Answer:Yes, you can. Employers have an

How Well Is Your Business Covered? 35 Critical HR Processes

How has your company addressed these critical processes? 1.) Identify the human resources (HR) risks, opportunities, and costs within your company2.) Create job descriptions3.) Define

June Congruity Q&A: Discipline | Workers’ Comp.

Question:We received notification from our workers' compensation claims adjuster that an employee who is on workers' compensation leave has been released to return to work

5 Mistakes to Avoid In Employee Handbooks

01. It's too long, inconsistent, or redundant.Like with your house, when you live with an employee handbook for a while, you collect things and it

IRS Restores 2018 HSA Family Limit to $6,900

Yesterday, the Internal Revenue Service (IRS) announced that the 2018 annual contribution limit to Health Savings Accounts (HSAs) for persons with family coverage under a

April Congruity Q&A: Employee Assaulted By Coworker

Question: While working, an employee assaulted his coworkin in our California workplace. May the injured employee pursue a workers' compensation claim?Answer:Yes. An employee who is

New Guidance on Tipped Wages

The 2,232-page budget spending bill that was signed by President Trump on March 23, 2018, included an amendment to the Fair Labor Standards Act (FLSA)

March Congruity Q&A: Final Paycheck After Theft.

Question: We had an employee walk off the job after admitting that she was stealing money and property from the workplace. She has not returned to

Best Practices to Ensure Sexual Harassment Law Compliance and a Safe Work Environment

The volume of public allegations of sexual harassment and sexual assault, fueled by high-profile women honored as Time magazine’s 2017 Person of the Year—The Silence

EEOC Penalty Increases for Failure to Post Required Notices

On January 18, 2018, the U.S. Equal Employment Opportunity Commission (EEOC) released a final rule increasing the penalty amount from $534 to $545 for violations

Tax Overhaul

On December 22, 2017, President Trump signed the Tax Cuts and Jobs Act (H.R. 1) amending the Internal Revenue Code to reduce tax rates and

DOL Announced Proposal Expanding Tip Sharing

On December 4, 2017, the U.S. Department of Labor (DOL) announced a notice of proposed rulemaking (NPRM) regarding the tip regulations under the Fair Labor

November Congruity Q&A: Workers’ Compensation Ins.

Question: We have an employee who is on modified assignment due to a workers' comp claim. Do we have to pay for the time spent

Department of Labor to Update Overtime Regulations

On an October 30, 2017, the U.S. Department of Labor (DOL) announced plans to undertake new rulemaking regarding overtime.On July 26, 2017, the DOL published

IRS Releases 2018 Pension and Retirement Plan Limits

On October 19, 2017, the Internal Revenue Service (IRS) announced cost-of-living adjustments affecting contribution limits for pension plans and other retirement-related items for tax year

U.S. Attorney General Memo: Federal Law Protections for Religious Liberty

On October 6, 2017, U.S. Attorney General Jeff Sessions released two memos for all component heads and U.S. attorneys, per President Trump’s instruction in Executive

October Congruity Q&A: E-Verfiy

Question:Our company would like to enroll on E-Verify, but we have different companiesunder one larger company. Would we need to create individual accounts or can