Reporting Requirements
All employers must report the following work-related incidents to the Occupational Safety and
Health Administration (OSHA):
Employers must report work-related fatalities within eight hours of learning about the incident. For
any in-patient hospitalization, amputation, or eye loss employers must report the incident within 24
hours of learning about it.
Only fatalities occurring within 30 days of the work-related incident must be reported to OSHA.
Further, for an in-patient hospitalization, amputation, or loss of an eye, these incidents must be
reported to OSHA only if they occur within 24 hours of the work-related incident.
Employers do not have to report an in-patient hospitalization if it was for diagnostic testing or
observation only. An in-patient hospitalization is defined as a formal admission to the in-patient
service of a hospital or clinic for care or treatment. Employers do have to report an in-patient
hospitalization due to a heart attack, if the heart attack resulted from a work-related incident.
Important: All employers under OSHA jurisdiction must report all work-related fatalities,
hospitalizations, amputations, and losses of an eye to OSHA, even employers who are exempt from
routinely keeping OSHA injury and illness records due to company size or industry.
How to Report
Employers may report to OSHA by one of the following methods:
Electronic Reporting
On January 25, 2019, the Federal Occupational Safety and Health Administration’s (OSHA) final rule
revising electronic recordkeeping regulations was published in the Federal Register. According to the
rule, OSHA amended the recordkeeping regulation by rescinding the requirement for establishments
with 250 or more employees to electronically submit information from OSHA Forms 300 and 301.
These establishments will continue to maintain those records on-site, and OSHA will continue to
obtain them as needed through inspections and enforcement actions. In addition to reporting required
after severe injuries, establishments will continue to submit information from their Form 300A.
The recordkeeping regulation amendments also require covered employers to submit their Employer
Identification Number (EIN) electronically along with their injury and illness data submission.
Employers must continue to maintain OSHA Forms 300 and 301 for OSHA inspection.
On January 25, 2019, the Federal Occupational Safety and Health Administration’s (OSHA) final rule
revising electronic recordkeeping regulations was published in the Federal Register. According to the
rule, OSHA amended the recordkeeping regulation by rescinding the requirement for establishments
with 250 or more employees to electronically submit information from OSHA Forms 300 and 301.
These establishments will continue to maintain those records on-site, and OSHA will continue to
obtain them as needed through inspections and enforcement actions. In addition to reporting required
after severe injuries, establishments will continue to submit information from their Form 300A.
The recordkeeping regulation amendments also require covered employers to submit their Employer
Identification Number (EIN) electronically along with their injury and illness data submission.
Employers must continue to maintain OSHA Forms 300 and 301 for OSHA inspection.
What to Report
Employers reporting a fatality, in-patient hospitalization, amputation, or loss of an eye to OSHA must
report the following information:
Exceptions
Employers do not have to report an event if it:
For more information contact Congruity's team of professionals at: 844.247.4100.